What is Timekeeping?—Part Four

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When using a manual entry timekeeping system be sure to use a tool that includes the ability for employees to record their timekeeping that includes documenting all task completion specifics, and that allows the employer to leave comments about time-tracking and review outcomes for any work period. Supervisors, managers, department heads and company owners can review the data using multiple available reports.

Checking Work Activity Regularly

This timekeeping system mandates no completed tasks by employees. Tracking work activity tools gather data on worker’s activities on the devices they use to do their job at work and then it compiles the data into reports covering daily, weekly any other specified period work activity. The reports document each staff members time costs and the reports are look at as a smart tool to combat fraudulent time sheets. This system works well when work department managers are dealing with low work optimism and bad behavior issues.

Timekeeping tools that assist employers keep track of work activity are excellent for a variety of reasons. These timekeeping tools record work activity on company devices while being used live, it can grab screenshots at any point in time while an employee is working on a device, it can deal with internal threat issues, it can stop dangerous websites and the tools will produce user activity reports anytime, day or night. To lower time spend by managers using the system and improve efficient use of it, alerts can be set up on the system that produce specific manager and employee workstation events or notifications if a specific event happens. Events that could be triggered might include alerts via email or workstation shutdown.

Wrapping It Up

By employing quality timekeeping system in the workplace employers are able collect, keep and track time accurately, gather important date for business planning, invoicing, bookkeeping and accounting. It provides a plethora of methods to improve worker attitudes and improve job completion results. Through quality accurate timekeeping, companies can improve company organization and produce better quality work at a lower cost. The type of timekeeping a company uses is predicated on the needs of individual departments, company supervisors and manager, and company’s work philosophy. The critical aspect of timekeeping is to choose the system or method that best suits the company’s need for important information regarding work time and put it to good use to improve the company’s products or services process and to do the best job possible for clients or customers.

What is Timekeeping?—Part Two

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Timekeeping Benefits

It has been documented that companies derive considerable advantages from timekeeping for both themselves and their workers. Data is king: understanding how and where time is spent on work assists companies and workers by providing the information needed complete work more effectively, improve work processes, organization and the workplace setting, and finally, to put and end to time wasted sitting around, i.e., procrastination.

Timekeeping Business Advantages

Timekeeping provides exact data for company invoice billing, bookkeeping and accounting. Companies billing their clients by the hour require timekeeping records that are exact. Exact timekeeping by way of modern software programs resolves the issue of not billing for all hours work and it assists companies by helping them keep positive customer relations.

Documenting and Tracking Work Completed

Information about work performed is provided by detailed timekeeping converted into reports assists companies by providing critical information needed regarding how work tasks are done and which components take the longest to complete.  

Efficient Work Planning

Developing plans for upcoming work tasks, predicated on prior timekeeping records is far simpler and easier now. Additionally, data from timekeeping assists companies by providing insights into work place “work” where time is being spent doing virtually nothing so they are able to stop them or to improve how a task is completed for that specific work going forward.  

Improved Work Process Management

Developing improved work processes mandates specifying how long it takes to perform a work task and when it must be completed. This requires understanding and how long it takes to do a work task so how the task is set up can be improved predicated on data garnered from timekeeping records and reports from earlier periods. Employees that know this information are aware of it while completing work tasks which tends to improve task completing efficiency.

Employee Advantages

Improving Task Completion Method

Being aware of which work tasks that are harder and take longer makes it easier and better to assign time to tasks more intelligently and to know from the data garnered from the reports to complete the ones that need to be completed right away.

Crushing  Procrastination

Knowing what your company’s tasks completion costs are for employees motivates them to focus their work time with more drive, get rid of components in the workplace that reduce effectiveness and to push are to complete tasks.  

Spotting Work Overloads 

Reports identifying time costs assists in learning what work tasks are taking up most of each employee’s time and to learn where they maybe situations where a staff member may be overworked.

What is Timekeeping?—Part One

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time clock

Companies in the US in 2019 from fields far and wide use some form of timekeeping throughout the workplace and also during completion of tasks in the workplace. Timekeeping is set up in several different ways and it provides data for several different reasons and technical aspects for most companies. The reasons and aspects of timekeeping are impacted by how it helps a company directly based on the line of work the company does or what it sells, how the company works together day to day and what goals the business is striving to achieve. It will be explained here how, when and why different company’s use timekeeping

Timekeeping Defined

Tracking time spent on work is the simplest method to determine the cost of work going back to the earliest days in human history. Over our history, several methods of timekeeping have developed through ancient historical times through today in 2019. Many of the basic manual timekeeping methods are still being employed today to keep track of time. However, there are timekeeping software programs offered by companies, like the one offered by The Payroll Company, that give employers the ability to do their timekeeping online. Online timekeeping is really efficient and super accurate.

Determining work costs is not the only reason for timekeeping. Timekeeping is employed to review work outcomes analytically, improve work results daily on an ongoing basis and to garner important information needed for proper business decisions. Records of timekeeping give department heads, supervisors, manager and business owners the information need to determine critical tendencies and assist staff members so they can view what tasks their time at work is spent doing and to help them produce their work in a cost-effective time saving manner.

Going back to ancient times through today, timekeeping methods began changing and progressing around the time of the Industrial Revolution. This is the critical juncture in the workplace when the connection from employees to employers became ruled by the tenet that money is directly connected to the time spent working. During the 19th century there was giant transition in the workplace to using machines to produce products which had a direct impact on timekeeping. There was a need to track time worked effectively. Around 1888 the time clock was created to track time, work attendance and work punctuality.

Tracking time to monitor time worked and attendance did not provide the critical information needed for the employers going back to the industrial times. Companies employing workers and their customer base required to understand exactly how work time is spent. This is the exact reason why timesheets were developed. In the beginning timesheets were employed by companies providing time for their services such as business consultants and attorneys. In modern times, through 2019 more than ever, work arenas like factory manufacturing, website development and managed IT use timekeeping sheets.

During more recent times technology has improved dramatically including effective time saving tools such as electronic mobile devices, which has made meticulous record keeping of work performed feasible. Software programs have been developed that document workers daily work activity throughout the modern workplace which can generate thorough reports document what and how time is spent working.

In 2019 there are several ways available to use for timekeeping. The timekeeping method chosen by employers is predicated on the information required for the company and the jobs it uses to produce the products or services it provides. Timekeeping today is a critical component of the modern workplace because it provides the needed data for companies and its workers. Let’s take a gander at how timekeeping is advantageous both companies and their employees.

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