Our job market today is so competitive, that’s why employee satisfaction is important.
Responsive payroll processing is one of the most effective means of improving employee morale and trust. This system also ensures that payroll is accurate and processed on time, and these two factors are essential for keeping a happy and productive workforce.
In this article, we’ll discuss the advantages of responsive payroll processing, and a look at how The Payroll Company takes advantage of this technology to improve the satisfaction of both the employer and employee. And we can guarantee you that this is something that would sit well with everyone!
Increased Payroll Accuracy
The Challenge
Employee wages, benefits and payroll taxes are the largest expenses incurred by most companies.
Common errors in the biggest company outlays include: mis-salaried employees, mis-levied taxes, incomplete recordkeeping, and mis-processed garnishments.
Batch processing: Traditional payroll systems work on the basis of batch processing, which can result in a multitude of errors and discrepancies.
Those errors can lead to underpayments or overpayments, frustrating employees and creating avoidable costs for companies.
The Solution
The Payroll Company efficiently and quickly processes payrolls while also maintaining all payroll information up-to-date.
Functionality such as our user-friendly garnishment wizard guide payroll administrators through a simple yet compliant deduction set-up process.
All of this means that any changes in taxes, deductions, overtime hours or bonuses can be immediately visible to payroll processors in the payroll system — instantly, there are no lengthy back-and-forth to enter these items into the payroll system, drastically reducing risk and costly mistakes.
Fact: The American Payroll Association states that automation can decrease payroll processing errors by 85%.
Enhanced Employee Trust
The Challenge: Everyone knows that employer and employee must trust each other. Mistakes or delays in payroll can undermine this trust, resulting in lower morale, and higher turnover.
The Solution: The Payroll Company provides responsive payroll processing to ensure that employees can be confident in the accuracy and timeliness of their paychecks. This is made possible by the online employee login acount features that enables employees to view their present and past pay statements at any given time and anywhere where there is internet connectivity. The system enables a system that is fair, accurate, transparent, and verifiable, building a level of trust and confidence between the organization and its employees.
Did you know: According to a recent study, 92% of employees said on time and accurate payroll is a key driver of their job satisfaction.
Timely Compliance Updates
The Challenge: With modifications to payroll regulations and taxes, true-to-form cannot be a painful process. Wait times to align current payroll systems to account for new laws and taxable wage reporting could lead to non-compliance and, in some cases, massive fines.
The Solution: The Payroll Company responsive processing offers automatic tax and legislative updates and integrated time collection to make sure your payroll is always compliant with the latest rules, laws and regulations. This helps us ensure compliance and avoid the consequences of not being compliant.
Improved Employee Engagement
The Challenge: Those who experience payroll issues always and almost always become disengaged, at least in the short-run taking a hit on productivity and in the long-run prospects of their overall job satisfaction.
The Solution: Responsive payroll processing guarantees that employees receive their accurate paycheck every time when it’s due. This reliability facilitates increased engagement and satisfaction as employees have fewer reasons to take their mind off work — whether that be due to frustration with payroll errors or uncertainty surrounding pay schedule.
Fact: Organizations with very engaged employees outperform their peers by 147% in earnings per share according to recent survey.
Integrates with existing HR Functions Smooth
The Challenge: When payroll and HR functions rely on different systems, employees are often forced to input information in multiple places, which creates data silos as well as inefficiencies that always affect the company’s bottom line. Handling payroll independently from other HR functions is both labor-intensive and error-prone.
The Solution: The Payroll Company ensures responsive data flow and one-time data entry across the system by integrating payroll with other HR functions. Offer letters, direct deposit details, withholding and all other inviting documents can all not only be filled out electronically, but once a brand new employee is hired, all of this data can also be entered electronically. This seamless integration not only enhances efficiency and reduces administrative burden, but also ensures that all employee-related data, no matter who is looking at it, is accurate and up to date.
Final Thoughts
It’s important to understand that responsive payroll processing isn’t merely a technological enablement; it stands to be a valuable driver of employee satisfaction and trust.
With The Payroll Company, payroll management goes from being simply a transactional activity to a strategic asset for your organization by ensuring payroll accuracy, compliance in time, and integration with HR functions. So modernize connections in payroll processing and enjoy the bliss of a happier and engaged workforce.
Let’s Talk!
Contact us today to automate your payroll process with The Payroll Company!
A good payroll is the backbone of employee satisfaction and retention. Not only do they ensure fair pay for work done, but timely payments also create the trust that is necessary within the workforce. A clear and open payroll process and competitive compensation packages play a major role in creating a positive organizational culture.
Moreover, payroll can be a real motivator when it comes to benefits administration and recognition. Just as essential is reducing payroll mistakes and using effective payroll software that strengthens employee loyalty and commitment.
How does an organization use these ingredients to serve up a healthy employee satisfaction?
Accurate and Timely Payments
Accurate and timely payments are the basis of employee satisfaction and loyalty. Timely, accurate payments form the bedrock of an efficient payroll process overall, directly affecting payroll accuracy as well as employee experience.
Accurate payroll for employees ensures they are being fairly compensated for their work and creates a sense of financial stability. Compliance also reinforces trust and reciprocity between the organization and its workforce, and strengthens the company’s commitment to employee well-being.
Transparency in Payroll Processes
Transparent payroll processes are essential to building trust and clarity in an organization, stressing the significance of accurate and timely payments.
It can improve employee understanding and satisfaction by making salary calculations and deductions clear and communicable. It is crucial to clearly communicate payroll policies and procedures for employees to understand how their pay works, instilling a sense of fairness and trust in the workplace.
Transparency in payroll shows employees that they are valuable and respected by the organization. Employees who understand how their pay is calculated, the deductions and other elements that are made, are more likely to feel that the system is fair and equitable.
This openness reduces potential confusion, which in turn lessens the chances of your team having arguments over salaries, and creates a positive workplace atmosphere.
Ensuring clear payroll processes deviates the trust collision by providing employees with the reassurance that their financial well-being is being handled effectively, fostering a culture of trust in the workplace. This is syndical trust to keep the morale of an employee up and reduce the attrition as it gives an employee that their hard work is acknowledged and compensated rightly.
Competitive Salary / Compensation
In the current job market, enticing compensation packages are key not just to attracting talent but retaining it. The impact of payroll systems that include competitive service packages on employee satisfaction and retention.
In value terms, companies can ensure that employees feel valued for their contributions through performance-based bonuses and stock options.
You must periodically compare against other industry-renowned standards to ensure you still have these best in class compensation packages. This practice helps make sure that employees not only receive competitive salaries, but also feel like they are being valued in comparison to their peers in their industry.
When employees feel appreciated, they are less likely to seek opportunities elsewhere, leading to lower turnover rates and a more stable workforce.
Also to address compensation packages accordingly to be competitive for retaining skilled workforce. Fairness at work improves the overall job satisfaction of employees when they feel that their compensation correlates with their skills and the market.
Effective Benefits Administration
The ability to administrate benefits correctly through payroll management is crucial to improving overall compensation offerings and significantly increasing employee satisfaction. Benefits administration is an important function in making sure employees receive the benefits they are entitled to, both accurately and in a timely manner; employee satisfaction and retention are directly affected by these factors.
Well-managed benefits packages can serve employees’ needs in a holistic manner, improving their overall compensation and well-being.
In an extreme way, there are too many interests to protect, and benefit streamlining through efficient payroll processes is an obstacle for the same. Combining benefits administration with payroll systems can allow organizations to more accurately administer employee benefits, making sure they are issued on time with correct information. Syncing them together streamlines administrative work while also guaranteeing that the benefits are aligned with the goals of the organization, which leads to harmony in the workplace.
Additionally, annual reviews and updates of benefits offerings through payroll systems show the company’s commitment to its workers. Such a proactive stance creates immense loyalty and happiness among employees. If employees understand that their benefits are being effectively managed and kept current, they are more likely to feel valued and spend more time working at the company.
As such, proper benefits administration has become a strategic approach towards improving retention rates and developing a loyal, satisfied workforce.
Payroll as Recognition
Using payroll to reward high-performing employees can motivate and help retain quality team members. The inclusion of performance-based bonuses and financial incentives in the payroll system is a strong tool to improve employee morale. Rewards make employees feel recognized for their efforts, which in turn boosts their motivation and loyalties towards that organization significantly. By making this policy everyone-friendly, organizations can ensure that high-performance employees feel appreciated, increasing employee retention at the same time.
In this process, clearly explaining reward criteria is essential. Employees need to know exactly what to do to achieve such financial rewards, and this motivates them to meet and exceed performance expectations. This understanding selflessly commits and aligns individual workers to organizational, or common challenges.
Furthermore, the use of payroll in the form of incentives and rewards is an effective method of retaining the best-performing workers, who are often the pillars for a company’s success. Frequency of rewarding achievements through payroll sends a strong professional message that no hard work and dedication of any organized effort goes unrewarded.
In a nutshell, payroll as homage is not just a monetary transaction, but also a tactical tool that fortifies employee drive, stimulates spirit, and crafts enduring commitment.
Boosting Employee Trust
It is known that transparent payroll processes instill trust amongst employees towards the organization. A well-communicated payroll process – from salary calculations to payroll deductions to the payroll process in general – builds trust in the system and ensures that employees feel valued and respected.
When employees have an understanding of how their pay is determined, and see that it is handled in a precise and fair manner, it builds trust that enhances their sense of security and reliability within the organization.
Having credible payroll practices does not only solidify the company’s commitment towards its employees, but at the same time is also beneficial in reducing the chances of any sort of legal issues. Having transparency in processes allows all calculations and deductions to be in accordance with laws and keeps both the organization and its employees safe from any fracas.
Transparency like this is crucial to keeping retention rates high because people are more likely to stick with an employer they trust and believe in. Furthermore, transparent payroll processes foster a work environment in which employees feel safe and valued, building trust.
Trust translates into higher job satisfaction and loyalty, both of which drive the success of the organization. Hence, ensuring pay transparency is a smart way to build employee trust and loyalty.
Preventing Payroll Erors
Clearly, minimizing payroll errors is key to ensuring employee satisfaction and trust within the organization. Issues that come up due to payroll errors can greatly impact employees, ultimately resulting in a stressful situation when employees do not receive accurate payrolls. This financial burden can closely influence job satisfaction, making it crucial for employers to ensure accurate payroll processing.
Errors in payroll might also lead to disputes and legal problems, hurting employee retention. Disagreements about the wrong amount being paid can break down the trust that employees have with their employer, increasing the chances they will look elsewhere for experience. Organizations can prevent these scenarios by addressing and reducing payroll errors, encouraging overall satisfaction and employee loyalty.
Ft Operating payroll is important for a good office environment. When your employees trust that their compensation is being handled properly, it creates a sense of confidence and trust in your organization. The result is a positive workplace that fosters retention, as happy employees are more likely to stay.
Leveraging Payroll Software
Payroll software automates payment processing and reduces payroll errors significantly so that employees can be paid accurately and on time.
This gives you operational efficiency and has a direct influence on employee happiness and loyalty as well.
Automated Payment Processing
By minimizing manual errors and ensuring employees are paid on time, automated payment processing through payroll software significantly increases the accuracy and efficiency of the payroll process. Automation: Automated payment processing reduces the potential for errors while facilitating prompt payment to employees, which is key to retention.
This combination of payroll software not only reduces the time and labour spent on pay processing, but also automates intricate processes like tax computations and deductions to ensure that businesses remain compliant with regulations while minimizing the incidence of mistakes.
Another benefit of payroll software is real-time updates, which are necessary for data accuracy. HR systems integration enables rapid updates, guaranteeing that any update to employee status or compensation is immediately updated in the system. This ensures seamless integration, reduced redundancy, an error-free compensation process and builds trust, reliability among employees.
Automated payment processing also provides an instant solution for payment and allows HR to route time and energy to more strategic actors than administrative.content. Organizations can boost employee morale and retention significantly by ensuring that employees receive accurate and timely payments.
Reducing Payroll Errors
Advanced payroll solutions minimize payroll mistakes as complex calculations are automated and ensure accurate salary payments. Yes, and from this automation, manual data input is no longer necessary from there, drastically limiting the risks of error when it comes to compensation for employees. The operation of payroll software allows businesses to simplify the payroll process with increased efficiency and fewer human errors.
A huge payroll software benefit is the automation of repetitive tasks like tax calculations, or regulatory compliance. Not only does this minimize expensive mistakes, but it also helps build employee trust in the payroll system. Having confidence in payment enables employees to feel happy and driven towards the organization.
Final Thoughts
Processing payroll is an important task that should be performed accurately and on time for employee satisfaction and retention. Providing transparency on payroll processes, paying competitive rates, and streamlining benefits administration works to increase employee trust and motivation.
Leveraging payroll as a recognition tool and reducing errors also help create a strong workplace. Using efficient payroll software will optimize these processes to build loyalty and commitment.
This is why strong payroll management is crucial for keeping employees motivated and committed
Strategic Steps to Follow When Hiring a Payroll Processing Company by The Payroll Company 505-944-0105
Payroll processing service providers offer services levels of varying quality. Certain payroll processing service providers are super customer service oriented, and others teach their customers how to use their system and are not much help to speak of after that when problems arise. Here are a set of positive payroll processing attributes businesses and organizations like county governments need to seek and find in place when choosing a payroll processing provider.
Payroll Processing Service Level Components: In addition to managing your company’s FICO taxes, FICA taxes, workmen’s compensation, and payroll processing, factor in if the company provides payroll debit cards, paper payroll checks, and a selection of payroll payment choices. You will also want to know if the company provides services that include several payroll wages rates, management of unemployment insurance and quality payroll reporting reports.
User-Friendly: Payroll services should be easy to use for its users. The dashboard should be intuitive where payroll processing and other functions are straight forward, including running reports and adding new staff onto the system.
Price Affordability: Logically companies desire finding a service that fits into their budget. On top of price, learn if the service requires a long-term contract. These days many payroll processing agreements offered by payroll service providers are not set up as long-term contracts, but as month to month. Be sure to confirm if you pay for the service monthly, or on a pay period basis. The payroll payment frequency will affect a business directly financially. This could impact how much it will cost the business per year to pay for payroll processing services.
Good Standing: Locate a payroll processing provider with a solid business record and a positive set of reviews online from more than one review source. By doing your due diligence on the companies you are considering you will know the company you choose has been doing a great job for the companies they do payroll processing for and that they have a good reputation.
Payroll System Integration: If the payroll processing service provider integrates the system they offer via direct integration or by open API, you must have a system that works with your company’s bookkeeping, time keeping and accounting system.
Customer Service: Seek out a system has a reputation for providing excellent ongoing personal customer service. Check with the company’s you are interviewing to hire for to be your payroll service provider will assign a dedicated customer service representative to your business.
Downtime & Maintenance: Payroll service providers today are online which means they are cloud-based. If your payroll service provider’s system goes down, you will not be able to do payroll for that payroll period. Ask the payroll service provider you are considering hiring to do your payroll how often their system does down, and how many times they go down due to scheduled maintenance.
Employee Online Payroll Dashboard: Online payroll service providers offer a employee online dashboard that gives them access to prior period paycheck stubs, year-end W-2s, paid time off totals and sick leave information.
Supplemental Services: Many payroll service companies provide a suite of services that include benefits management, human resources management and government timekeeping services.
Take the time to do your due diligence when making the decision to hire a payroll processing provider. Be sure to create an outline of the list of services your company needs such as payroll processing, benefits management, timekeeping, human resources. From there make a list of companies to consider hiring for the services your company needs. Check out each on using the list provided here, make notes about each one and then use your notes to make a relative comparison of the companies to make a smart choice for your company’s payroll service provider.
Are you in the market for the best payroll processing solution for your small business? With a range of options available, may be difficult to decide which one suits your needs – both now and in the future.
Our advice is to choose a system that:
Fits with your budget. No matter how effective a payroll processing solution or service may be, if it’s draining your company finances, then it’s not worth the investment. As a small business owner, you are especially aware of the need to be economically prudent, and to find a payroll platform that meets your needs for a reasonable price.
Is scalable (and mobile). As your business grows, so should your payroll system. Look for a flexible solution that allows you to add or utilize new features as they become more important to your company. Of value: systems that allow your employees to view and edit contact details and other pertinent information. Another fantastic feature: mobile access. Free yourself from the burden of having to sit at your desktop to take care of your payroll needs.
Processes payrolls immediately. Whether you have one employee or 1,000, you need to make sure paychecks are delivered on time – either in hard copy or via direct deposit. Timely payroll processing should be a given with any platform you choose.
Provides help when you need it. From time to time, you may need help from an expert – whether it’s learning a new element of the payroll processing functionality or understanding some of the complexities of tax, benefits, and so on. Look for a platform that offers live customer support.
Contact The Payroll Company today at 505-944-0105 to learn more about our payroll processing platforms.
Employers faced several payroll and human resources regulatory challenges in 2020 and will do so in 2021 and beyond. Business owners and human resources departments need to become informed and plan accordingly each year.
With these key factors in mind, here are the top compliance subject challenges that both employers and HR departments need to aware of and plan for each year.
Employee Privacy
Conducting business in 2020 means employers must be aware, knowledgeable and adhere to any privacy laws or regulations their company must comply with. The California Consumer Privacy Act (CCPA) goes into effect in 2020. It is front and center in the media and it is an act employers need be ready for in the coming year, 2021. Businesses that meet the CCPA criteria thresholds are mandated by the act to supply employees with a privacy policy notice. The Attorney General of the State of California will put out a complete set of guidelines for employers to follow towards the end of 2020.
Biometrics today are being employed to recognize staff and record worked hours. The upside of biometrics recorded of an employee cannot be edited, as other ways of identifying employees can be changed like employee identification cards and passwords. With those facts in mind, employers employing biometrics to identify employees and keep track of their time worked need to be knowledgeable about state regulations covering biometrics employee tracking and record keeping.
Health Care Reform.
The current administration has made several changes to health care regulation. The changes has made have impact several health plans, insurances and reimbursement regulations including, the Individual Coverage Health Reimbursement Arrangements, Short Term Limited Duration Insurance and Association Health Plans. Other changes made are the elimination of the federal penalty connected to the individual mandate.
Additional changes include the removal of the federal penalty under the individual mandate. The changes made have initiated states to go to court to control and oversee the health care coverage mandates in their state’s region such as rolling out an individual mandate for their state or by reducing the impact federal rules have in their vicinity. Because of these changes made by states, companies might be able to have updated choices and regulation compliance regarding employees’ health care choices, mostly related to where they reside. However, the options may be convoluted and hard to understand. Employers in 2020 must be sure aware of the most recent federal laws, current administration regulation mandates or initiated changes and any other compliance requirements they must meet regarding insurance and employee rights.
The major challenges for employers in Payroll and Human Resources in 2020 and beyond are going to expand as our workplaces become more complex and technologically oriented. The best approach to stay in line regarding all these topics and subjects is to review each of them quarterly, check to see if there have been any new changes in the last 90 days and then make changes to your companies policies, rules and regulation compliance strategies where and when necessary.
Employers faced several payroll and human resources regulatory challenges in 2020 and will do so in 2021 and beyond. Business owners and human resources departments need to become informed and plan accordingly each year.
With these key factors in mind, here are the top compliance subject challenges that both employers and HR departments need to aware of and plan for each year.
Worker Classification
In the U.S. courts and local and state legislatures worker classifications are being ruled on by enforcing agencies. The most controversial legislation for workers that are gig economy workers, such as rideshare gig workers, is California AB5, which took effect in January 2020. For workers to be classified as an independent contractor in the state employers need to show a worker meets the standards of a three part test under the new law.
Multiple Payment Options Available to Businesses.
During 2020 strong growth of payment service providers used to received and send monies will keep going. New advancements coming about are the release of Clearinghouse’s Real Time Payments network and the growth of the same-day ACH for companies and product featuring pay-on-demand permitting workers to get paid as they earn their wages. Non-cash payments will become the norm instead of the exception. Electronic payment options are easy and user-friendly. The eliminate the need for a bank account, but they provide the same advantages. Companies seeking to better their weekly cash flow by way of quicker payment methods and helping employees through non-cash payment methods should meet with a payroll processing company, or their bank to find out more about all the payment methods available today in 2020.
The major challenges for employers in Payroll and Human Resources in 2020 and beyond are going to expand as our workplaces become more complex and technologically oriented. The best approach to stay in line regarding all these topics and subjects is to review each of them quarterly, check to see if there have been any new changes in the last 90 days and then make changes to your companies policies, rules and regulation compliance strategies where and when necessary.
Employers faced several payroll and human resources regulatory challenges in 2020 and will do so in 2021 and beyond. Business owners and human resources departments need to become informed and plan accordingly each year.
With these key factors in mind, here are the top compliance subject challenges that both employers and HR departments need to aware of and plan for each year.
W-4 Form Changes
There was a forced revision of key federal withholding process brought about by the Tax Cuts and Jobs Act of 2017. These changes resulted in a new Form w-4 for the 2020 tax year. The largest updates that are part of the forced changes include getting rid of withholding allowances and the allowed method of additional tax withholding by taxpayers when filing taxes after the year that tax reform legislation is initiated. Starting in 2020 all new employee hires are required to complete the new form. Employees already on the books do not have to complete the new Form W-4, but they can change their withholding because of the new form. Adjustments made to payroll withholdings completed in Jan. 1, 2020 are required to be made with the new Form W-4. Employers are required to calculate employee tax withholdings using the old Form W-4 and the new Form W-4. Since the new Form W-4 release along with updated withholding tables, States around the country required to figure out if the will revise their tax system predicated on the 2020 Federal tax withholding table changes, retain the process they are using now or create an updated withholding method. A handful of States in the U.S. have made their decision on how they are going to manage withholdings, but most States have not yet determined what they are going to do.
Final Overtime Rule
The U.S. Department of Labor issue its long time coming Final Overtime Rule. The new rule changed the U.S. federal regulations overseeing employees due minimum wage and overtime pay under the auspices of federal wage and hour law. Along with several changes, the Final Overtime Rule increased the ‘standard salary’ for the following job classifications which include executive, administrative and professional white-collar exemptions from the existing enforced wage level of $455 per week to $684 per week. This means that employee would be making the standard of $35,568 per year for a full year of work worker. This ruling took effect on Jan. 1, 2020. The ruling permits employers to make up to 10% of the standard salary level in a full year using non-discretionary bonuses and specific payment incentives which can include commissions.
The major challenges for employers in Payroll and Human Resources in 2020 and beyond are going to expand as our workplaces become more complex and technologically oriented. The best approach to stay in line regarding all these topics and subjects is to review each of them quarterly, check to see if there have been any new changes in the last 90 days and then make changes to your companies policies, rules and regulation compliance strategies where and when necessary.
Payroll mistakes can be very costly for any business. The mistakes normally occur within a company’s payroll department. Payroll mistakes can mean $1000’s of dollars in expensive fines and penalties from the IRS, a downturn in employee morale, and potentially they can cost a business its existence. The primary reasons these problems happen are due to errors made by company’s doing payroll themselves. Featured here are the top preventable payroll processing and administration errors and what to do about them.
Employee Overtime Hours Regulation Rules
When hours worked by company staff exceed 40 hours, there are state and federal laws that dictate overtime pay be paid. There may be certain state, federal or locale rules on regulations governing overtime, but overall rules and laws ordinarily mean the commonly followed practice is to pay time and half for employees working more than 40 hours. But, due to the fact there are multiple laws and certain exceptions where overtime statutes come into play, this area is part of payroll processing where errors happen quite often.
Payroll Deductions for Court Awarded Legally Mandated Payroll Garnishments
Because payroll garnishments are not a regular task for company payroll departments to deal with, it is a payroll processing area ripe for mistakes. Income garnishments mandate employers must comply with the court order. If an employer does not comply with the order or if they make mistakes, the company may be fined or charged penalties.
Payroll Rules and Laws Regulatory Conformity
It is fact of payroll that rules, laws, and regulations are in a constant state of flux and businesses must always be up to date and comply with any changes. Large changes occur virtually every year on either the state or federal level and many times both. Businesses normally work to be current with respect new payroll rules, laws and changes in the tax code, but many times there are such are large number of regulatory compliance updates that need to be done that mistakes get made which can be costly to the business in fines and lost time.
Tax Code Regulatory Rules on Employee Classifications
Particularly now in 2020, businesses employee multiple workers falling under several classifications. Workers are comprised of full-time employees, part-time employees, permanent part-time employees, gig-economy contract employees and a variety of different types of industry vendors. Because of the plethora of types of workers and multiple job classifications, this may result in major payroll mistakes and problems that cannot be ignored.
Businesses workers must be properly classified for vitally important tax reasons. If an employee is not classified correctly, it the outcome can turn into taxes due not being paid. The IRS will mandate the business pay the taxes that were not paid on employee income and most likely on top of the taxes owed there will be additional penalties and fines added to the total. This is the last thing any business needs because it can be crippling and destroy the business.
Compliance with Federal Payroll Tax Deposits and Payments
Each month on the 15th, businesses know that federal tax deposits must be submitted to the IRS if the company collects taxes from the paychecks of its employees. The IRS will levy fines and penalties on tardy payroll tax deposits. The penalties are 0.5% of the business’ monthly payroll taxes due and 25% penalty for seriously tardy tax deposits.
Summing it All Up
Payroll processing and payroll management is complicated and difficult to stay in compliance with. Businesses deal with several payroll issues including the costly mistakes, expense and lost productivity when payroll in-house does payroll, payroll record keeping, integration with human resources and employee benefits, tracking employee time-off and sick leave, the complexity of payroll deductions, and compliance with federal payroll tax deposits and payments, just to name a few. Ultimately a business must get current and stay current with all aspects of payroll and its management, but it is difficult to do. The best solution to resolve most if not all the problems mentioned here is to hire a payroll processing company that offers an all-in-one solution. Going that route is easy, its not that expensive, and the company will be better off for it.
Payroll mistakes can be very costly for any business. The mistakes normally occur within a company’s payroll department. Payroll mistakes can mean $1000’s of dollars in expensive fines and penalties from the IRS, a downturn in employee morale, and potentially they can cost a business its existence. The primary reasons these problems happen are due to errors made by company’s doing payroll themselves. Featured here are the top preventable payroll processing and administration errors and what to do about them.
In-house Payroll Department Administrative Employee
Across the country, many businesses big, medium, and small, process payroll internally and regrettably manually. When payroll is done manually it normally involves timecards, paper reports and difficult tedious processing time managed by a payroll clerk or a human resources department. Mistakes get made when adding up payroll hours and then calculating the taxes due, insurance premiums owed and then generating company employee paychecks. Mistakes in any error can be drastically costly.
Document Record Keeping for Payroll
Maintaining proper employee and payroll records is legally required. Keeping all the records in an organized way that works and is correct is critical. Doing it right can be as easy as setting up an easy follow system along with maintaining all records in a separate location or keeping them electronically, instead of maintaining a hard copy record of both reports and payroll checks.
Setting Up Payroll and Integrating it up with the Human Resources Records
When it comes to payroll processing programs, personnel systems and company benefits it is found that the software technology for each area cannot be integrated. Ideally each of these programs should be able to “talk to each other” through integrated software programming.
Employee Paid Time Off and Sick Leave
Calculating employee sick leave and paid time off by hand is a ongoing job that is ripe for errors. Timecards are still around, as are basic electronic time sheets, but they are both ways of doing time keeping ripe for mistakes as well. On top of payroll problems and grave mistakes is the ever present need to track employee time off and sick leave, which can lead to ineffective management of a business because not knowing when people are working or who is sick can lead to poor business results, which can mean grave issues for business.
The Critical Importance and Complexity of Payroll Deductions
Processing payroll is a basic task. However, payroll clerks, payroll departments and business owner can tell you, the deductions employees have coming out of their check is technically difficult and requires certain intricate configuration. Because there are multiple employment laws related to both federal and state income tax deductions, it is simple for employees and businesses handling payroll processing to make mistakes. On top of payroll processing being and intricate job, it happens to be a component for a business where errors occur while completing the task.
Summing it All Up
Payroll processing and payroll management is complicated and difficult to stay in compliance with. Businesses deal with several payroll issues including the costly mistakes, expense and lost productivity when payroll in-house does payroll, payroll record keeping, integration with human resources and employee benefits, tracking employee time-off and sick leave, the complexity of payroll deductions, and compliance with federal payroll tax deposits and payments, just to name a few. Ultimately a business must get current and stay current with all aspects of payroll and its management, but it is difficult to do. The best solution to resolve most if not all the problems mentioned here is to hire a payroll processing company that offers an all-in-one solution. Going that route is easy, its not that expensive, and the company will be better off for it.
Small business owners where multiple hats while running their company and 2020 is no different. Those hats include payroll, human resources, management, and sales just to name a few. Completing payroll is easily one of the most critical duties a small owner must do to run a successful business. Employees must be able to count on getting their wages on pay day with zero interruptions. Payroll impacts all components of a small business from the confidence about the company employees to the solvency of the company.
Employee Confidence
Employee confidence is tied directly to timely payroll. Large businesses are not as transparent about their financial stability as small businesses. Employees in small businesses are closer to most working aspects of the business they work for including sales, billing, collections, human resources, and payroll. In a small business if payroll is not paid on time or if payroll checks start bouncing at the bank, employees will naturally become concerned about the financial stability of the company. Employees will begin to back away from performing their job duties on time or effectively if they see they are not getting paid for work performed. For employee confidence in a business to stay positive, payroll must be paid on time.
Employee Compensation
A critical component of payroll is that gives each employee direct satisfaction about their value to a small business. Payroll demonstrates and documents each employee’s complete compensation. Employee compensation in payroll includes company paid benefits, commissions, insurances, and salary. At most companies, each employee monthly, quarterly, semi-annually, or annually, complete a performance review with the owner, their manage or their department supervisor. If an employee is doing well and meeting or exceeding their agreed job goals, they may be given an increase in salary or an annual bonus, and some instances, both are rewarded. Employee benefits also demonstrate employee’s value to the business. Small businesses that pay employee benefits like health insurance, life insurance and stocks, show to employees directly how much they mean to the company.
Payroll is a Time-Consuming Task
Small business owners spend a considerable amount of time doing payroll. Payroll has to be completed on time weekly, every two weeks or two times a month. Payroll must be 100% accurate. By law, employees are required to be paid the exact amount due to them for the time they provide their labor. Tax withholdings, insurances, and other payroll deductions all must be the correct amount and must be paid on time. To make sure payroll is paid on time and done 100% accurately and to free up a considerable amount of time, small business owners should consider outsourcing payroll.
Timely State and Federal Tax Payments
Payroll must be done correctly for business to keep in compliance with state and federal tax obligations. Penalties for not paying payroll taxes on time are significant. Employees must complete their W-4 withhold forms and it is the responsibility of small business owner to make certain of it. Employee personal taxes withholding is determined by how W-4 withholding forms are completed. Additionally, small business owner must be sure they are withholding and sending the correct amount of FICA taxes monthly and annually from payroll. Legislation can and does get enacted annually that impacts FICA amounts for withholding. It is the employers; responsibility to make sure they are complying when it comes to withholding payroll taxes. Again, this is a perfect example of why it makes sense to outsource payroll processing. Hiring a payroll processing company, like the Payroll Company, is the perfect solution to handle your small business’ payroll in 2020,
