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The Huge Pluses for Companies Moving to an Online Benefits Enrollment System

July 5, 2023 Kevin Kenealy online benefits enrollment Comments Off on The Huge Pluses for Companies Moving to an Online Benefits Enrollment System
The Huge Pluses for Companies Moving to an Online Benefits Enrollment System
The Huge Pluses for Companies Moving to an Online Benefits Enrollment System

It’s mind-blowing when we see technology revolutionize things we thought couldn’t be improved further. Take something as old-school as the way companies used to enroll employees for benefits – paper forms. It is slow, period!

Now, we’re in the age of moving those dusty forms, and it’s a big win for everyone involved!

Let’s discuss the advantages of online benefits enrollment, shall we?

Improve Accuracy

First up, accuracy. Paper forms might sound simple, but boy, are they imperfect. Illegible writing, lost forms – just a couple of the many headaches they bring. But moving online clears all that up in a flash!

Say goodbye to scribbles and hellos to clear benefit choices. Plus, we all get to update and store all our info online at will. Sweet deal!

Utilize Reporting Tools

Next, we’ve got reporting tools. Remember when data was a mess to collect and track? Not with the online magic. You get a shiny tool that records all employee data. Want off-the-rack reports? No problem.

Want them custom? You got it! These online reports give you a more complete look at how everyone uses their benefits.

Communicate More Effectively

Effective communication is one more winner here. Need to reach out to unenrolled employees without turning into a private investigator? The online system’s got your back. It sends emails automatically and updates HR about every employee’s enrollment status. No more detective games!

Improve Efficiency

And let’s not forget the efficiency perk. Going online is a time wizard. Remember when you had to fill in and send out piles of paper forms to every benefits provider? Well, forget it! Now, click a button, and your digital record flies to them all faster than a speeding bullet!

Use a Tool Designed With HR Professionals in Mind

And the cherry on top, an online system is the ultimate savior for HR professionals. It’s crafted with care, specifically for them. Need reminders to tackle outstanding issues? Check! A handy to-do list for all your tasks? Double check!

So, if you’re ready to give technology a warm welcome and improve your benefits administration in the process, give us a ring – The Payroll Company at 505-944-0105. Do it before your competitor does!


Online Benefits Enrollment Systems Offer Huge Employer and Employee Advantages – Here’s Why

May 6, 2023 Kevin Kenealy online benefits enrollment Comments Off on Online Benefits Enrollment Systems Offer Huge Employer and Employee Advantages – Here’s Why
Online Benefits Enrollment Systems Offer Huge Employer and Employee Advantages - Here’s Why

When it comes to managing online benefits, there’s a lot that you’ll need to consider – and enrollments are just one of the challenges here. However, there are plenty of simple ways that you can streamline your online benefits enrollment systems – and investing in a dedicated solution could be ideal.

But what are the advantages of online benefits enrollment systems for businesses and employees? We’ve outlined some of the key things you need to know as follows to help.

What are the Advantages of Online Benefits Enrollment Systems?

Did you know that taking your benefits enrollment online can offer numerous perks? While the exact benefits may vary from business to business, some of the key benefits include the following.

Significant Time Savings

One of the most obvious advantages of an online benefits enrollment system is that it can save your business a lot of time. Indeed, trying to manage your staff benefits manually can be a slow and tedious process – but this is surprisingly easy to optimize from a time perspective.

With a dedicated system, all of your employee benefits records are kept in one handy, easy to access place. This makes it much easier for your HR team to access the data and records as necessary; it also means that you’ll be able to significantly cut out preparation time from the benefits system.

Overall, estimates suggest that HR teams can enjoy time savings of around 15% by integrating such features. As such, this is undoubtedly worth considering as part of your final decision.

Cheaper Management

Running a whole team dedicated solely to benefits enrollment can be incredibly expensive – but luckily, this doesn’t have to be the case. Indeed, with online benefits enrollment systems, you can cut back on costs; you can save time (which translates to lower costs in its own right) and enjoy savings on printing, distribution, and the like. This offers numerous benefits for firms looking to cut down on spending for this process.

Reduced Chance of Mistakes

When it comes to data entry, unfortunately, mistakes are pretty common. Luckily, with an integrated online benefits enrollment system, the chance of data entry mistakes and human error coming into play are massively reduced – giving better results overall.

With online systems, many of the processes involved in benefits allocations for staff members are streamlined – which reduces the amount of manual data entry needed. And, of course, this can translate to better results and reduced chances of errors sneaking their way into the final systems. Plus, it also makes it easier for inaccuracies or issues to be noticed, which in turn can improve the overall benefits enrollment management process.

Streamlined Processes

We’re all looking for new ways to streamline processes and make things easier. Luckily, this is exactly what online management systems can do – making them a vital component of any modern, forward-thinking business. With numerous monitoring tools and reporting applications, these systems are often incredibly powerful for providing clear insight into employee benefits allocations. This also allows firms to make more informed choices through smart reporting functions.

Final Thoughts

Struggling to manage your business’s staff benefits? An online benefits enrollment system can potentially deliver a myriad of benefits, making this hugely important to keep in mind going forward.


Move to Online Onboarding— Three Pluses Why It Makes Smart Business Sense – Part Two

April 11, 2020 Kevin Kenealy employee retention, online benefits enrollment, online onboarding Comments Off on Move to Online Onboarding— Three Pluses Why It Makes Smart Business Sense – Part Two
FInd and Developing Top Talent in 2020 - The Payroll Company 505-944-0105
New Employee Online Onboarding in 2020
by The Payroll Company 505-944-0105

Here are three pluses about how online onboarding that will help your company directly and make your new employee highly involved with their new job from the first day they get their employment offer in their email to the time they are looked at as full trained and full function employee producing for the company.

  1. Reduced
    Work and Far More Effective

It’s a fact that online onboarding takes way less work. By signing up with an established online onboarding system, companies can now steer clear of tons of forms and documents that destroys a new employee’s first day enthusiasm and that take up tons of the company’s time. Alternatively, companies that switch to online onboarding can set up a new employee with their own login credentials to the system that features digital forms and documents which logically means time savings for the company and its new employee.

On top of that fact, companies can provide new employees their login credentials to its online onboarding system prior to their arrival on the job site where as part of the new hire process, new employee forms and documents can be completed by the employee first before they begin work at their new job. When this method is implemented it saves companies significant amounts of money on new hire costs. 

Online onboarding systems permit companies to lower costs on costly printed HR packages and it allows them to connect all the companies HR areas including payroll, Human Resource Information System and Enterprise Resource Planning to name just a few. These to factor alone will help companies save money, make new employees more effective and improve employee retention rates. The biggest plus of all, an online onboarding system will make a new employee’s first day a lot more engaging and make them more connected to the company.

  • Online Onboarding Builds a Personal Connection to the Company

Logically it wouldn’t make sense to see online onboarding as a way to build a personal connection to the company for a new employee, but because it is so efficient it provides the company and its new employee the space to personally connect with their new boss and new job more readily which allows them to get up to speed in their job much more quickly. Online onboarding gives the needed time to start training, establish goals and assigned job duties and to talk directly about what is expected in the job which in turn improves new employee productivity.

  • Online Onboarding Means Better Employee Engagement

Here’s an important question. Which would be more effective, listening to the Human Resources plow through company’s edicts, productivity goals and mission statements or listening to a well done new employee first day company online interactive video that showcases the company’s corporate culture, complete with real employee interviews and real company numbers and examples of what the company and its employees are all about?

Logically, most companies provide the first example to newly hire employees. The second example is what many companies are providing to their new employees.

Online onboarding can be exciting and interactive and provide much needed information critical to new employees. By building in high-tech interactive things into the online onboarding hiring process such as video, engagement games and interactive tasks with actual task and goal building, companies are able to engage new employees about growing their skill sets and be super productive for the company.

Everything your company does to enhance the hiring process so it engages new hires and creates a super positive experience the better the outcome will be for the company and its new employees. By making the hiring process super engaging, focusing on improving skill sets, job knowledge, goal setting and productivity the more likely you will end up with happy, productive long-time employee and hopefully a higher employee retention rate as well.

2020 Employee Benefits Package Strategies
New Employee Online Onboarding in 2020
by The Payroll Company 505-944-0105

Move to Online Onboarding— Three Pluses Why It Makes Smart Business Sense – Part One

April 9, 2020 Kevin Kenealy online benefits enrollment, online onboarding Comments Off on Move to Online Onboarding— Three Pluses Why It Makes Smart Business Sense – Part One ,
Recruiting Top Talent in 2020 by The Payroll Company 505-944-0105
Online Onboarding in 2020 by The Payroll Company 505-944-0105

Old fashioned onboarding is a way boring and a downer. New employees roll in for their first day on the job to kick butt and take names and then they’re banished to a desk or the break room to complete forms, insurance cards and other required first day papers. Once that drudgery is complete 3 hours later, then they are brought out to meet their coworkers or teammates that are already knee deep into their day. This process interrupts everyone’s day and is completely inefficient. The new employee is told to ask questions they may have about their onboarding, but many times they end up not doing it because they don’t want to interrupt anyone.

The old way is the way it has been done for years, decades and with some company’s nearly a century. This method of onboarding makes sense, correct?

One plus to move from first day paperwork oriented onboarding done in a two to three hours is that a more thorough complete longer onboarding system is that it works far better for the employee and employee retention. Recent studies have shown clearly that short onboarding systems retention rates are very poor. The fact is it has been demonstrated that company’s that offer onboarding systems that take under a month were approximately 10% lower in employee retention rates than ones that have onboarding systems that take a month or more.

The critical factor is creating an onboarding system that requires enhanced direct employee involvement, includes caveats of requiring finding out answer to multiple questions throughout the process and one that assists them in building up job skill sets required to be successful at the job. How can companies find a balance between the necessity of a high-involvement onboarding system and not make the new employee end up disinterested and disconnected from their new job? The answer to that question is to move your company to online onboarding.  

The Biggest Employment Issues for Employers in 2019 - Part Two
Online Onboarding in 2020 by The Payroll Company 505-944-0105


Why Online Benefits Enrollment is a Smart Business Strategy

August 7, 2019 Kevin Kenealy benefits adminstration, online benefits enrollment Comments Off on Why Online Benefits Enrollment is a Smart Business Strategy
online benefits enrollment offered by The Payroll Company

Once every year, during the “open enrollment period”, Human Resource
departments come to a stop, for a few weeks, in order to help employees’ enroll
or re-enroll in the company’s various benefit programs. This isn’t the only
time HR professionals are working on benefits enrollment. Every time a new
employee is hired or experiences a qualifying life event (gets married, has a baby,
etc.), the entire process starts again. This can feel like a daunting task.

Technology offers the best solution for how business owners and
managers can help alleviate this difficulty

There are great advantages to switching from paper-based benefits
enrollment process to an online enrollment process. A online enrollment process
saves time, and it gives employees the independence to make their own elections
and helps reduce costly mistakes.

Employee Empowerment

In the past, employees would need to meet individually with their
company’s benefits administrator or HR personnel in order to select their
benefit elections. Time is spent scheduling these one-on-one meetings, as well
as the meeting itself taking up valuable time in the workday for employees to
be able to perform their normal job duties. However, updating to an online
system gives employees the opportunity to look through the options at a
convenient time for them, without disrupting their workday. An online system is
able to display employee-specific costs with each option and calculate exactly
how much each plan will cost each pay period. Online enrollment systems also
come with employee communication tools like web links, FAQ sheets, additional
documents and even a glossary. This makes the information available for everyone
and empowers each employee to make an informed decision based on their
individual needs.

Avoid Mistakes

An online benefits enrollment system is designed to follow all
applicable rules, significantly decreasing mistakes often made due to simple “human
error.” Employee errors are minimal as well because they are able to carefully review
their benefit choices and elections at their own leisure, and even make changes
if necessary.

Online benefits enrollment saves time, empowers employees to understand their benefits program, and helps benefits administrators avoid costly mistakes. Now is the time to take your company’s benefits enrollment online.


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