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Why Online Benefits Enrollment is a Smart Business Strategy

August 7, 2019 Kevin Kenealy benefits adminstration, online benefits enrollment Comments Off on Why Online Benefits Enrollment is a Smart Business Strategy
online benefits enrollment offered by The Payroll Company

Once every year, during the “open enrollment period”, Human Resource
departments come to a stop, for a few weeks, in order to help employees’ enroll
or re-enroll in the company’s various benefit programs. This isn’t the only
time HR professionals are working on benefits enrollment. Every time a new
employee is hired or experiences a qualifying life event (gets married, has a baby,
etc.), the entire process starts again. This can feel like a daunting task.

Technology offers the best solution for how business owners and
managers can help alleviate this difficulty

There are great advantages to switching from paper-based benefits
enrollment process to an online enrollment process. A online enrollment process
saves time, and it gives employees the independence to make their own elections
and helps reduce costly mistakes.

Employee Empowerment

In the past, employees would need to meet individually with their
company’s benefits administrator or HR personnel in order to select their
benefit elections. Time is spent scheduling these one-on-one meetings, as well
as the meeting itself taking up valuable time in the workday for employees to
be able to perform their normal job duties. However, updating to an online
system gives employees the opportunity to look through the options at a
convenient time for them, without disrupting their workday. An online system is
able to display employee-specific costs with each option and calculate exactly
how much each plan will cost each pay period. Online enrollment systems also
come with employee communication tools like web links, FAQ sheets, additional
documents and even a glossary. This makes the information available for everyone
and empowers each employee to make an informed decision based on their
individual needs.

Avoid Mistakes

An online benefits enrollment system is designed to follow all
applicable rules, significantly decreasing mistakes often made due to simple “human
error.” Employee errors are minimal as well because they are able to carefully review
their benefit choices and elections at their own leisure, and even make changes
if necessary.

Online benefits enrollment saves time, empowers employees to understand their benefits program, and helps benefits administrators avoid costly mistakes. Now is the time to take your company’s benefits enrollment online.


The Advantage of Online Benefits Administration – Part Two

April 11, 2019 Kevin Kenealy 2019 employee benefits, benefits adminstration Comments Off on The Advantage of Online Benefits Administration – Part Two
Online Benefits Administration

Employers today are moving to online benefits enrollment because it’s effective, employees can check on their benefits package anytime, day or night, it generates a cost and time savings and it improves employee enrollment percentages up dramatically. Before, online benefits systems were expensive and cumbersome for both employers and employees. In 2019, there are more competitors offering the service and the online benefits enrollment platforms are flat out excellent, making it a no brainer to sign up with a service.

Today 75 – 80 % of companies in the US have moved from manual
paper driven benefits enrollment programs to online benefits administration.
That sounds good on the surface, but the bottom line is companies need to find
a vendor the provides excellent customer service both during the sale and
onboarding period and after the company goes live.

Here are several factors to know why it makes perfect sense for your company to switch to an online benefits administration platform:

  1. Premium Payment Error Elimination – Manual employee benefits administration naturally leads to occasional mistakes when paying monthly premium benefits. By going to online employee benefits instead of doing it manually, companies can realize a monthly premium mistake free experience.
  2. Reduction of Non-qualifying Employees Enrolled in Company Benefits Plan – Studies indicate employee benefits plans with non-qualified employees and dependents on the benefits rolls account for a total cost of 3% to 10% of combined annual premium expense nationally. With the advantage of computer programmed employee benefits combined with eligibility program requirement rules, this cost no longer is factor in most instances. For example, when an employee has only been with the company for 2 months and qualification for benefits does not start until completion of 3 months, an online benefits program will prevent benefits from activating until the employees 3 months with the company has elapsed.
  3. The Painless Easy and Simplicity of Online Benefits Administration – When a company provides online benefits administration it gives employees access to sign-up, check current selections and to change benefits 24 hours a day 7 days a week. The need for face to face benefits enrollment or administration is gone. Also gone are the high expenses and the time required by human resources to manage both enrollment and benefits management. It is far simpler, less painless and much more effective for employees to review available plans, make changes and review current benefits than it was before with a manual paper driven employee benefits program.  It’s obvious both employers and employees benefit dramatically from online benefits enrollment and administration.
  4. What to Look for in a Provider When Changing to An Online Benefits Administration System – When choosing an online benefits administrator provider, it is extremely critical to find one that is well versed in both the technical aspects of setting up all the online benefits your company provides and one that is well versed in human resources. The provider needs to provide highly personalized service to your company’s human resources employees and company employees.

Employees of company’s changing to online benefits administration will rave about the change for a variety of good reasons including 24/7 access, instant access to benefits information, easy of use and finally, the ability to make changes to benefits anytime anywhere.

Companies with online benefits administration platforms are
not new, but they are not par for the course for most companies either. Company’s
start realizing the advantages of online benefits administration almost
immediately because of the cost savings, time savings and the added benefit of
employees being able to both enroll in company benefits online and their
ability to access their personal benefits information anytime, anywhere.


The Advantage of Online Benefits Administration – Part One

April 8, 2019 Kevin Kenealy 2019 employee benefits, benefits adminstration Comments Off on The Advantage of Online Benefits Administration – Part One
Online Benefits Administration

Employers today are moving to online benefits enrollment because it’s effective, employees can check on their benefits package anytime, day or night, it generates a cost and time savings and it improves employee enrollment percentages up dramatically. Before, online benefits systems were expensive and cumbersome for both employers and employees. In 2019, there are more competitors offering the service and the online benefits enrollment platforms are flat out excellent, making it a no-brainer to sign up with a service.

Today 75 – 80 % of companies in the US have moved from manual
paper driven benefits enrollment programs to online benefits administration.
That sounds good on the surface, but the bottom line is companies need to find
a vendor the provides excellent customer service both during the sale and
onboarding period and after the company goes live.

Here are several factors to know why it makes perfect sense for
your company to switch to an online benefits administration platform:

  1. Lower Costs – This factor is obvious. The average cost for human resources to enroll a new employee in its benefits package manually is $120. A new employee benefits enrollment done directly by the employee is on the average $20.  Bigger employers hiring on 100’s of employees realize significant savings with online benefits enrollment. Small businesses using online benefits enrollment realize cost savings. Those savings can be put to use elsewhere by the company, such as toward its company advertising and marketing.
  2. Time Savings for Human Resources – The Human Resources department realize a time savings of up to 20% in companies using online benefits administration systems for employee on-boarding
  3. 50 Percent Time Reduction for Company Open Enrollment – Human Resources time savings when using online benefits management are better able to dedicate time and critical staff resources towards important company goals. Focusing on important Human Resources areas of responsibility such as employee retention and wellness are critical to companies today. This tool help Human Resources have the time to do the best job possible and help the company in the process.
  4. Huge Reduction in Postage, Print and Paper Costs – The cost of preparing, printing, stuffing and mailing benefits packets is very high for a variety of logical reasons. Ink, paper and postage cost money and stuffing envelopes costs associated with labor are all expensive. By changing to online benefits enrollment and management, a company eliminates all four expenses.

Employees of company’s changing to online benefits administration will rave about the change for a variety of good reasons including 24/7 access, instant access to benefits information, easy of use and finally, the ability to make changes to benefits anytime anywhere.

Companies with online benefits administration platforms are not new, but they are not par for the course for most companies either. Company’s start realizing the advantages of online benefits administration almost immediately because of the cost savings, time savings and the added benefit of employees being able to both enroll in company benefits online and their ability to access their personal benefits information anytime, anywhere.


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